PREVIOUS ARTICLENEXT ARTICLE
COMMUNICATIONS
By 15 January 2020 | Categories: Communications

0

VIEWING PAGE 1 OF 1

You need one of your team members, let’s call him Bob, to follow up with a customer about a sales request/complaint/query, and you need it done urgently. I bet that more often than not you send Bob a quick email? According to Adam Shapiro, CEO at AutoCollect this is not the best idea. Here’s why.

You’re fighting for attention

Yes, I know you flagged the email as high priority but does that really make a difference? The problem is that you have just added the task you need done to a never ending barrage of emails from others: newsletters, junk mail, mails from friends and family to mention a few.  Do you really want an important task to be somewhere in between all of that?

You can’t keep track of it

Once you’ve sent it, it’s gone. Not forever, but at least until Bob decides to reply. You have no idea what is happening - did Bob reach out to someone else to help him, did he complete it but forgot to let you know, is he waiting for more information from someone else. You will have no idea, unless you email him again to try and get an update.

You don’t know who’s doing what

If you’re assigning these tasks while trying to manage a team it’s impossible to know what is currently assigned to whom. And, if you can’t answer that simple question you’re not really managing the team after all, are you?

You can’t dictate the process

More often than not a task is part of a bigger process. Email does not allow you to enforce this. You have to be the workflow engine yourself. You simply can’t create a task for Bob and know that once he is done with his task, the next person in the process will automatically be assigned a task to complete their bit.

You can’t report on it

Which tasks are currently assigned to Bob? How many quotes are currently awaiting approval? How many queries do we get on average per month from customer x? You should be able to answer these questions if you’re managing a team or business. And the reality is that you can’t.

Email originated as an electronic communication tool, and should be used for exactly that. For more information go to www.autocollect.co.za

VIEWING PAGE 1 OF 1

USER COMMENTS

Read
Magazine Online
TechSmart.co.za is South Africa's leading magazine for tech product reviews, tech news, videos, tech specs and gadgets.
Start reading now >
Download latest issue

Have Your Say


What new tech or developments are you most anticipating this year?
New smartphone announcements (0 votes)
Technological breakthroughs (2 votes)
Launch of new consoles, or notebooks (1 votes)
Innovative Artificial Intelligence solutions (0 votes)
Biotechnology or medical advancements (3 votes)
Better business applications (0 votes)